Smart Intake
Intelligent processes from the first step.
Turn a message, audio, or photo into filled forms, defined scopes, and estimated budgets in seconds. Requesters stay in the loop, and buyers don't have to worry about incomplete requests or ones outside policy.
I need 15 laptops for the sales team starting in November. With them: 15 mice, 15 headsets, 15 backpacks, 8 monitors, 2 docks, 15 keyboards, 8 webcams, 15 adapters, and 15 mouse pads.
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A request in your dialect.
By text, audio, photo, or file. Klau identifies category, quantity, and cost center, and fills the form.
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Custom forms.
Buying software asks for other data than hiring a service. Each category has its template, only what matters.
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Compliance from the first step.
It leaves with a cost center set, approvers, and a budget. It tells who must know, with no one in the loop.
Whatever the demand, you just need to ask.
One sentence is enough. The agents understand the demand and return a request with scope, a form, and an approval path.
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Avoid rework.
Our agents build the scope and look for alternatives, and assemble requests that do not create rework.
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Ask with the right form.
They recognize the category and fill only what changes, so software and a service do not share one form.
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Leave approval on the request.
Cost center, approvers, and budget land before review, so the request does not come back incomplete.
Your policies, in real time.
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Compliance from the first step.
Every request leaves with a cost center, approvers, and a budget. It tells the right people at the right time, and moves without a person in the loop.
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Speed when you need it most.
Need to fix an approval authority or add a policy? Do it in seconds with Flow Studio.
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Approval that comes to you.
Stop hunting approvals in piles of email or confusing screens. Your approvals show up in the channel that is easiest for you.
From the approved request to the ERP, without rework.
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One queue for procurement.
Every request on one list, with priority and due date visible. Nobody hunts a request in an inbox.
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The order, recorded in the ERP.
The approved request creates the purchase order and is recorded in the ERP. The same information is not typed twice.
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An auditable history.
Who asked, who approved, when, and under which rule. All of it recorded.
All you need to know, about smart intake.
Not necessarily. The request can be opened in the channel the team already uses, or directly in Klauvi, and the form adapts to the type of purchase.
No. Klauvi organizes the step that today happens outside the ERP, in email and spreadsheets. The approved request is recorded in the ERP, which remains the system of record.
Your team. Approval authorities are configured in Policies builder, without code, and they change when the company structure changes.
Yes, it works for services. Each category has its own template, with the fields that type of purchase requires.
Yes. You can start with one area. The rollout starts with one cost center and expands once the flow is running.
Bring your Procurement area to the age of AI.
Book a demo with your data and see the leap your company can make into the future.